Home » Useful Information & Links

Tools we use:

Here are the tools we use within our business, some of these links are affiliate links. 

Library books

General Day to Day: 

  • GSuite / Google – Cloudbased email & online drive for storing files and creating documents
  • Outlook – Email alternative to Google

Time keeping: 

  • toggl – time tracker for client work
  • Acuity – Clients can schedule slots for calls based on your availability
  • Calendly – Alternative to Acuity

Project Management:  

  • Trello – Like post-its on steroids
  • Notion
  • Asana 
  • Padlet
  • Evernote
  • Slack – Comunication tool 

Accounting

  • Quickbooks
  • Wave
  • Xero
Password & secure sharing:
  • Lastpass
  • Dashline
  • Hellosign – Secure document signing, great for contracts 

System Tools

  • Zoom – Online meetings
  • Teams – Online meeting, calls, messaging, integrated with Google
  • Skype – Online meetings, calls & messaging
  • Zapier – Automations to help steamline 
  • Canva – Design software makes simple graphics and social media easy
  • Mailchimp – Marketing & email campaigns
  • Dropbox – Cloud storage
  • Hootsuite – Social Media planning
  • Planoly – Social Media planning
  • Otter – Transcription Services
  • Youtube – Video hosting
  • Vimeo – Video hosting
  • Loom – Screen & video recording software, great for instruction videos
  • Grammarly – Grammer & Spelling integration 
Event management: 
  • Eventbright
  • Kajabi – Membership / landing page / Sales & events

Additional resources: 

  • Moo – marketing materials inc eco business cards
  • Policybee – essential Business Insurance
  • Kapwing – so many tools from background removing to full video editing 

Information Commissioners Office – The UK’s independent authority set up to uphold information rights in the public interest, promoting openness by public bodies and data privacy for individuals.

Society of Virtual Assistants – Our aim is to help virtual assistants set up and stay in business by encouraging and supporting one another whilst promoting best practice in the VA industry.

HMRC – Use the Check Employment Status for Tax (CEST) tool to find out if you, or a worker on a specific engagement, should be classed as employed or self-employed for tax purposes.

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